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Consular Authentication
 

Important Information: Before you come to the Chinese Embassy for Consular Authentication, the documents shall be authenticated by the Protocol and Consular Affairs Department of the Ministry of Foreign Affairs of Guyana. Its location is New Gardens St. Georgetown, and contact number is 2254305.

Authentication

In accordance with international practice and consular practice in China, the purpose of consular authentication is to ensure that notarial deeds issued in one country can be acknowledged by relevant authorities in another country, and the deeds can have its due legal effect, which shall not be affected by doubts on the authenticity of the seal or signature on the deeds.

The Chinese Embassy in Guyana can authenticate notarial deeds and other documents issued by relevant authorities of Guyana for use in China. The deeds or documents should be certified by the Protocol and Consular Affairs Department of the Ministry of Foreign Affairs of Guyana first.

Authentication Guidelines

I. Application Requirements

A document to be authenticated should meet the following requirements:

1. The document should have been authenticated by the Protocol and Consular Affairs Department of the Ministry of Foreign Affairs of Guyana first.

2. The document is truthful, legal and without contents of obvious violation of the Chinese law or potential threats to China's national or public interests.

3. A document with more than two pages must be properly bound as a volume to avoid any substitution. Sealing wax, paging seal or steel seal should be applied to ensure the integrity of the documents.

II. Authentication Process

Step 1.

The document is to be notarized by a local notary public, or a certified copy to be issued by the competent authorities.

Step 2.

The document is be authenticated or certified by the Protocol and Consular Affairs Department of the Ministry of Foreign Affairs of Guyana first.

Step 3.

The document is to be authenticated by the Chinese Embassy. (The working hour for the Embassy is every Tuesday and Friday, from 9:30 to 11:30 a.m. and from 14:30 to 16:30 p.m.)

III. Documents Required for Application

1.One fully completed Notarization and Authentication Application Form.

2. The original and a photocopy of the document to be authenticated.

3. The original of the applicant's passport and a photocopy of the photo/information page of the passport; or other original valid ID, such as Driver's license, and a photocopy.

4. If an applicant has entrusted someone else to submit the application on his/her behalf, the original and a photocopy of both the entrusted person's and the applicant's valid ID will be required.

5. If the document is a business license, a photocopy of the passport or driving license of the company's legal representative and the original company document that can prove the person's legal representative status should be submitted.

IV. How to apply

1. You may either walk in to submit the application and get it back or entrust someone else or travel agents to do it for you.

2. No appointment is needed.

3. If necessary, applicants should come in person for an interview as required by the Chinese Embassy.

V. Other Important Information

1. According to regulations of China, a single status affidavit used for marriage registration in China is valid for only 6 months from the date of issuance. If an applicant needs to use it after it has been issued for 6 months, he or she needs to obtain a new single status affidavit.

2. Documents for use in China for adoption affairs, such as statement of marriage, health status, proof of finance, income, no criminal record, can only be authenticated if the period between the notarized date and the adoption registration date (excluding the processing time taken by China Center for Adoption Affairs) does not exceed 6 months.

3. Consular officials of the Chinese Embassy will review the documents to be authenticated. If there is any problem, such as uncompleted process, wrong document format, illegal contents, or alteration or substitution of the document, the application will be rejected.

4. Consular officials reserve the right to request additional documents from the applicant.

5. A document that has been authenticated by the Chinese Embassy shall not be willfully bound, unbound or altered. An applicant is solely responsible for all consequences and legal responsibilities arising from his or her unauthorized binding, unbinding or altering of the document.

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